We are proud to present you with the opportunity to join a well-established and international company leader in their sector of education & travel, helping people to develop themselves personally and professionally across Europe.
With offices throughout the world and based in Barcelona (but can be fully remote), we are looking for an CH-FR Payroll & Administrative Specialist for our client.
About the job:
We are currently looking for an CH-FR Payroll & Administrative Specialist, who will ensure that payroll operations are handled accurately, efficiently, and in compliance with legal regulations for France and Switzerland language camp seasonal staff.
Functions:
Payroll Management
• Processing payroll accurately and on time for the CH Spring camp and CH Summer Camps in collaboration with the local fiduciary in Switzerland.
• Processing payroll accurately and on time for the FR Summer Camps in collaboration with the local fiduciary in France.
• Ensuring compliance with tax laws, labour regulations, and organizational policies.
• Assisting employees with payroll-related questions and resolving issues promptly.
• Communicating updates regarding payroll policies. Coordinate job adverts across various recruitment systems and channels for all summer positions
• Coordinate the Smart-Recruiter platform for FR / CH positions including job ads, interview scripts and ancillary processes.
• Promote senior positions to, and liaise with, high potential staff alumni.
• Maximise the returner rate of staff that worked in previous years through effective communication and engagement.
Compliance
• Ensure that recruitment and selection procedures follow the company’s CH / FR Safer Recruitment Policy, Accreditation CH / FR criteria, and relevant legislation
• Coordinate the payroll figures submitted to the fiduciaries in FR and CH, ensuring payroll is fair, accurate and compliant
• Coordinate the Single Central Register and ensure that all recruiters and employees have successfully completed all pre-employment tasks
• Prepare contracts for all staff that accurately reflect the terms of employment presented at interview and in the Hiring Confirmation
• Ensure camp records are complete and compliant, in terms of original documentation and payroll
• Ensure appropriate staff risk assessments are prepared and shared accordingly with camp management
Recruitment, selection and onboarding responsibilities
• Screen applications
• Correspond with shortlisted applicants
• Schedule interviews
• Undertake applicant interviews
• Complete assessments of applicants
• Select successful applicants
• Create offers for successful applicants
• Complete Hiring Confirmations
• Process DBS Applications
• Undertake ID and right to work checks
• Assign Training
• Administer Reference Checks
• Chase outstanding information
• Prepare employment contracts
Miscellaneous - Operating Period
• Coordinate the overall deployment of staff during the operating period to ensure staff resources are effectively spread across the portfolio
• Coordinate HR Audits
• Coordinate all variations to contracts
• Support the delivery of the pre-summer training programme
• Provide information and support for successful applicants pre/post arrival
• Liaise with staff concerning any payroll queries
• Liaise with staff regarding any employment reference requests
• Contribute to the staff feedback process, helping ensure this is captured and analysed
• Other administrative tasks as required
Requirements:
• This position has a peak seasonal work demand in the lead up to summer (April to June) and during the operational period (July / August).
Essential
• Fluent in English & French or French & Spanish
• Excellent interpersonal skills with the ability to interact with potential employees and build positive relationships
• Ability to understand and use key ICT packages relevant to the role
• Effective decision-making skills
• Excellent organisation and time management skills with the ability to work independently and to deadlines
• Experience, knowledge or ability to articulate (‘sell’) the benefits and overall ‘Employer Value Proposition’ of the organisation to candidates
Desirable
• Previous recruitment experience, ideally in a high volume (seasonal organisation)
• Experience of working in a language camp, school or similar environment
Benefits:
• Remote possibilities, but if you are in Barcelona, you can use the office if you want!
• Flexible working hours: Monday-Friday 8-9:30h. till 17-18:30h.
• The opportunity to develop your skills in an international environment, in the exciting field of language travel
• A young and dynamic work atmosphere
• An environment where corporate ethics and sustainable development matter
• Competitive salary package.
• Offices in the heart of Barcelona.
• Free breakfast on Mondays and fresh fruit on Thursday.
• Free coffee and tea.
• An environment where corporate ethics and sustainable development matter.
• International work environment, in the exciting field of language travel. Professional, highly collaborative, and friendly colleagues. A young and dynamic work atmosphere.
• Internal trainings.
• Opportunities for personal and professional development.
• Regular afterwork and team building activities.
Interviews are being held, do not hesitate and start a new professional challenge. Apply now!
