Accounting & Administration Lead

Working as part of the Finance & Operations function, this role will support the delivery of efficient financial and administrative processes, coordinate with external accountants, auditors, and service providers, and ensure the accuracy and integrity of company records. The position will also play a key role in implementing scalable systems, improving workflows, strengthening internal controls, and developing processes that support the company's continued growth.

Summary of Responsibilities

Accounting & Financial Administration

•Oversee and maintain supplier and customer invoicing processes.
•Ensure accounting records and financial documentation are accurate and up to date.
•Coordinate monthly accounting activities with external accountants.
•Prepare and organize documentation required for audits and statutory reporting.
•Monitor outstanding invoices and support accounts payable and accounts receivable administration.
•Maintain accurate financial records and supporting documentation.
•Assist with budgeting, reporting, and financial administration activities.
•Support the implementation, maintenance, and optimization of accounting and administrative systems.
•Ensure financial and operational data is accurately maintained across internal platforms and records.

Administration & Compliance

•Maintain supplier, client, employee, and company records.
•Coordinate contracts, corporate documentation, and administrative procedures.
•Ensure compliance with internal policies and regulatory requirements.
•Support employee administration and liaise with external service providers where required.
•Manage office administration and support day-to-day business operations.

Operational Support

•Prepare reports and administrative information for management.
•Coordinate meetings, correspondence, and internal communications.
•Support the Head of Operations & Finance with operational and organizational activities.
•Assist with the implementation and improvement of administrative and financial processes.
•Provide administrative support to management and other departments as required.
•Review, document, and improve accounting and administrative processes to enhance efficiency and scalability.
•Develop and maintain procedures, controls, and documentation to support consistent business operations.
•Support the implementation of new tools, systems, and workflows as the company grows.
•Act as a key stakeholder in process improvement initiatives across finance and administration functions.

The Ideal Candidate

Minimum studies

•Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related discipline.
Experience
•3-5+ years of experience in accounting, administration, finance support, or business operations.
•Experience coordinating with external accountants, auditors, payroll providers, and administrative service providers.
•Experience within an SME, consultancy, engineering, energy, or professional services environment is advantageous.
•Strong administrative and organizational experience with the ability to manage multiple priorities.
•Experience improving administrative and financial processes in a growing business environment.
•Strong systems mindset with the ability to implement and optimize workflows, controls, and business processes.