Senior Office Manager – Luxury Real Estate

Key Responsibilities

• Provide comprehensive administrative and organizational support to the executive and sales teams.

• Manage complex calendars, schedule high-level meetings, and coordinate internal and external appointments.

• Organize national and international travel arrangements, including flights, accommodations, and itineraries.

• Draft, review, and translate documents, presentations, reports, and correspondence in both English and Spanish.

• Assist with client relationship management by preparing briefings, following up on actions, and maintaining CRM systems.

• Coordinate luxury property viewings, events, and business meetings, ensuring every detail is aligned with the brand’s standards.

• Liaise with high-profile clients, legal teams, partners, and vendors, ensuring confidentiality and professionalism at all times.

• Oversee office supplies, invoice processing, and administrative budgets related to team activities.

• Implement organizational systems to streamline administrative processes and improve team efficiency.

Required Qualifications & Skills

• Minimum of 6 years of experience as an Executive Assistant, Team Assistant, or similar administrative role, preferably in luxury real estate, finance, or high-end services.

• Fluent or native-level English (C1-C2), both written and spoken; Spanish also required.

• Excellent organizational and multitasking skills with strong attention to detail.

• High level of discretion, integrity, and professional judgment.

• Advanced MS Office skills (Outlook, Word, PowerPoint, Excel); familiarity with CRM systems is a plus.

• Proactive, flexible, and capable of working independently and as part of a team.

• Strong interpersonal and communication skills; ability to interact with VIP clients and senior stakeholders.

What We Offer

• A dynamic and prestigious work environment in the luxury property sector.

• The opportunity to work with a high-performing, international team.

• Competitive salary and benefits package.

• Career development opportunities within a growing and respected brand.